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Providence Maker Faire – September 6, 2025

Providence Maker Faire – September 6, 2025 logo
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Maker Faire Providence Call For Makers 2025

Welcome! There are four pages to this application. Your application is complete only after you click [SUBMIT] on the last page of this form. At any time, you can save your application with the [Save and Continue Later] link at the bottom of each page. During the application process, do not refresh your browser, or your answers may be lost.

Application Schedule

  • 1st Round: Closes August 5, 2025 at 11:59pm Eastern
  • 2nd Round: Closes August 26, 2025 at 11:59pm Eastern

Late Entries: Applications received after the deadline will be reviewed based on available space. We will add you to the waitlist if your entry is received after the deadline.

"*" indicates required fields

Step 1 of 4

25%

Step 1 of 4: Exhibit, Presentation, or Performance Details

*Indicates a required field.
Type of Proposal*
What are your plans at Maker Faire? Check all that apply:*
Any URLs to specific websites or images or videos are helpful.
We'll need your Rhode Island sales tax permit number and expiration date. If you have a Certificate of Exemption of Artistic Works and/or a vendor license from the City of Providence, please include those numbers as well. See https://bit.ly/RISalesTax for details on sales tax permitting for out-of-state vendors and https://bit.ly/PVDVendor for city vendor licensing.
Presentation Type*
Describe the number of times you are offering to do your workshop or demo at Maker Faire, its intended duration, and any special conditions.
Performance Details*
Second: select up to four additional categories which relate to your project.
Response limited to 800 characters or less. This information will be made public.
Please copy and paste the full link below. Example: http://mygreatproject.com/. This will be displayed publicly on Maker Faire websites.
Project Social Media
Please list in the order of most frequent use your top three social media sites for this project. These will be shared publicly on Maker Faire websites.
Platform
Your Link
 
This photo will be the primary public image of your exhibit, presentation, or performance content and may be used for marketing materials. You must have rights to the image used. High resolution, landscape images of at least 900px wide by 600px (3:2) tall work best. PLEASE DO NOT USE TEXT OVERLAYS ON PHOTOS
Drop files here or
Accepted file types: jpg, gif, png, jpeg, Max. file size: 50 MB, Max. files: 1.
    These images of your exhibit will be made public on your maker entry page and may be used for marketing materials. You must have rights to the images provided here.
    Drop files here or
    Accepted file types: jpg, gif, png, jpeg, Max. file size: 58 MB, Max. files: 10.
      Please copy and paste the full video link below. YouTube or Vimeo hosted content is preferred. Facebook and Instagram are also accepted.

      Event Set Up

      These questions help us understand the scope and a specific needs of your exhibit, performance, workshop or demo at the Maker Faire.
      Do you have a hands-on activity or interactive exhibit for Maker Faire attendees?*
      Hands-on activities are encouraged at Maker Faire! If your exhibit is not hands-on, please reconsider what you could do to engage and inspire attendees.
      Please mark all options that could work for you.
      This event will take place outside, and we are not able to provide tents or banquet tables for all exhibitors. We have cafe round tables (30-inch diameter) and folding chairs available. We cannot accommodate a tent larger than a 10'x10'.
      Space Size*
      Please enter a number from 0 to 999.
      Can you bring your own table or tent (if needed)?*
      Please bring your own setup if possible.
      This field is hidden when viewing the form
      Please specify the number of cafe round tables (30-inch diameter) requested.
      Please enter a number from 0 to 100.
      This field is hidden when viewing the form
      Please specify the number of chairs being requested.
      Please enter a number from 0 to 50.
      Please include set up drawings if available. Special requests are not guaranteed by acceptance. You will receive confirmation in advance of the Faire.
      Please share any additional information or non-stand AV requests for your presentation. Special requests are not guaranteed by acceptance. You will receive confirmation in advance of the Faire.
      Select the option that best describes your plans regarding food at Maker Faire.*
      Including food in your exhibit may require a Health Permit and associated fee. Details will be emailed to you after acceptance.
      Noise*
      Please describe the sound level and type of your exhibit, presentation, or demo.
      Does your booth, exhibit, or performance require power?*
      Electrical requirements*
      To ensure you have adequate power onsite, it's essential we know in advance the specific amount you need. To find the total amperage you require, find the amperage listed on the back of each piece of equipment you plan to use onsite. Then, add up the amps and round up to the closest amperage below. Please check your equipment, and don’t guess.
      This field is hidden when viewing the form
      Please select the requested power from the list below. You can state your specific power request in the Special Requests section if none of the choices are suitable for your exhibit. If possible, provide an image of your equipment's plug in the Additional Documents field at the end of this form.
      Internet requirements*
      If your exhibit uses radio frequencies, please provide details about your RF use, frequencies, etc.

      Public Safety + Waste Concerns

      Does your exhibit, presentation, or performance make use of fire, chemicals, or other dangerous materials or tools (propane, welders, etc)?*
      Please note that we may not be able to accommodate exhibits with dangerous materials. We will review such exhibits on a case-by-case basis.
      Please complete a Fire Safety Plan and upload it here.
      Max. file size: 23 MB.
      Do you have an INTERACTIVE exhibit, presentation, or performance involving using tools of any kind, riding (bikes, go carts, swings, etc), climbing, etc?*
      Please note that we may not be able to accommodate exhibits of this type. We will review such exhibits on a case-by-case basis.
      Please complete a Safety Plan and upload it here.
      Max. file size: 23 MB.
      Will your exhibit, presentation, or performance produce any waste?
      Waste is anything you expect to dispose of during setup, showtime or load out at Maker Faire, such as recyclables, compostables, garbage, reuseable/donatable items, and water.

      Presentation, Performance & Demonstrations

      Describe the duration and number of times you are offering to do your performance at Maker Faire (ex. once per day, hourly).
      Please include your input list, equipment you’ll be bringing, and additional details or special requests in the box below. If possible, we appreciate you bringing everything you need.
      Please enter a number from 1 to 99.
      Please enter a number from 1 to 999.

      Step 2 of 4: Contact & Maker Information

      *Indicates a required field.

      Primary Contact Information

      The Primary Contact is the logistical contact for the Maker Faire production and editorial team.
      Contact Name*
      We will send acceptance notification and all information to this email address. Please type it carefully.
      Address*

      Maker, Presenter, or Performer Information

      Name(s), Bio(s), Title, Organization, and Photo will be published on the Maker Faire website. All other information will remain private to the Maker Faire team.
      Who would you like listed as the maker(s) for this exhibit, presentation or performance?*
      Maker or Group General Age Range
      Please copy and paste the full link below.
      Example: https://www.mywebsite.com/
      Your Social Media Sites
      Enter in the order of most use. Your top three social media sites will be shared publicly on your Maker Faire entry page.
      Platform
      Your Link
       
      Headshot preferred. This photo will appear publicly with your name and bio.
      File must be under 50MB in size and a jpg, gif, png, jpeg. Square images at least 500px wide work best.
      Drop files here or
      Accepted file types: jpg, gif, png, jpeg, Max. file size: 50 MB, Max. files: 1.
        This image will appear publicly with your group or company name and description given above.
        File must be at least 500px wide or larger. Square images work best. Companies can use logos here.
        Drop files here or
        Accepted file types: png, jpg, jpeg, gif, Max. file size: 50 MB, Max. files: 1.
          Please describe your group or company. If desired, list all group members by name, any relevant information about them, and how they work together.
          Example: http://www.groupwebsite.com/
          Social Media (Public)
          Enter in the order of most use. Your top three social media sites can be shared publicly on Maker Faire websites.
          Platform
          Your Link
           

          Step 3 of 4: Additional Details

          *Indicates a required field.
          This information will be made public on your Maker Faire entry page if populated.
          This information will be made public on your Maker Faire entry page if populated.
          Upload other documentation related to your exhibit that you'd like to share with us.
          Drop files here or
          Max. file size: 8 MB.
            Have you participated in other Maker Faires?
            Please list the city and year of the other Maker Faires you have participated in.
            City
            Year
             

            Step 4 of 4: Review and Submit

            *Indicates a required field.

            Review your application below.

            To return to your application and edit, click on the [PREVIOUS] button at the bottom of this page. DO NOT hit the back button on your browser.

            Your application is not complete until you click [SUBMIT] below.

            Your Application

            {all_fields:nohidden,noadmin}

            Participation Agreement: Release and Consent

            Participation Agreement: Release and Consent

            If accepted, Rhode Island Computer Museum agrees to the participation of the person or organization identified below (“Exhibitor”) in Maker Faire Providence (“The Event”), and the Exhibitor agrees to participate, in accordance with terms of this Agreement. In this Agreement, “we” or “us” means the Rhode Island Computer Museum, and “you” means the Exhibitor identified below. “Exhibit” means the display and/or demonstration, presentation, performance, and/or other activities and materials that you provide or present in the space or work area assigned to you by us at The Event.

            Your participation creates a Contract that limits the liability of The Rhode Island Computer Museum; The Event sponsors, suppliers, concessionaires, staff, booth exhibitors, and venue; and each of their respective officers, directors, employees, representatives, affiliates and owners (collectively and individually, “Promoters”). You agree to all of the following provisions, which are part of the Contract:

            RULES and LAWS: You agree to comply with all applicable laws and any other requirements, and/or rules & regulations issued by us in connection with The Event. You are responsible for obtaining any permissions required for your performance, distribution, or posting of copyrighted material; for obtaining any necessary licenses and permits; and for payment of all taxes (including sales and use taxes), license fees, or other charges applicable to your participation in The Event. We may terminate this Agreement and/or your participation in The Event if you violate this Agreement, or the standards of conduct established by us or by the venue proprietor.

            LIMITATIONS ON LIABILITY — INDEMNITY: You agree that we will not be liable in any way to you if we cancel The Event. You waive any claim or potential claim against us if The Event is canceled, and release us from any resulting or related liability, cost, expense, or damage. Neither you, nor we, our affiliates, or the venue proprietor (collectively, the "Event Providers") will be liable for lost profits or other indirect, incidental, consequential, or exemplary damages in connection with The Event and/or this Agreement, whether or not such Event Provider or you have been advised of the possibility of such damages or lost profits. Neither party’s liability in connection with The Event, or under this Agreement (except for your indemnity obligations), exceeds three thousand dollars ($3,000). No Event Provider shall be liable to you for any damage, loss, harm, or injury to your person, property, or business, or any of your visitors, officers, agents, or employees, resulting from theft, fire, earthquake, water, unavailability of facilities, any errors or omissions in The Event-related materials, insufficient participation, accident, or any other reason in connection with The Event or related activities (such as staging), except to the extent directly attributable to our willful misconduct or gross negligence. You agree to indemnify, and hold harmless the Event Providers from and against any claim, cost, expense, loss, liability, or damage incurred as the result of any third-party claim based on (i) your construction or maintenance of an unsafe Exhibit, and/or (ii) your (or your agent’s) negligence or willful misconduct, and/or (iii) your material breach of this Agreement.

            MISCELLANEOUS: This Agreement constitutes the final, complete, and exclusive agreement between you and us. This Agreement is made in consideration of the parties’ mutual promises contained in it. This Agreement may only be modified by the parties’ express written agreement, signed by both of them. You are an independent contractor and not our agent or employee. This Agreement will be interpreted under Rhode Island law applicable to contracts made and performed by Rhode Island residents in Rhode Island. Any action to enforce this Agreement must be brought in the federal or state court located in Providence, Rhode Island, and the parties agree to the exclusive venue and jurisdiction of these courts. You are not permitted to assign or otherwise transfer your rights or obligations under this Agreement to anyone else. The Limitations on Liability section (above) of these Terms and Conditions of Participation, shall survive the termination or expiration of this Agreement.

            PHOTOGRAPH, RECORDING AND PUBLICITY RIGHTS: You and your Exhibit may appear in recordings of The Event and related promotional or documentary materials. Your rights are waived to any images and/or recordings you may appear in while at The Event and any/all related promotional or documentary materials.

            You acknowledge that The Event, including the Exhibit(s), may be recorded in audio, visual, and/or audiovisual media by us and/or our licensees, and you consent to the making and use of such recordings by us and/or our licensees for any purpose, such uses including without limitation the transcriptional, modification, reproduction, public display, distribution, broadcast, and transmission in any form. You release us, and our licensees, from and waive any claims related to or arising by reason of the making and/or use of any such recordings. You grant us and our licensees, the right to use, in connection with the promotion and production of The Event, your name, likeness, and any trade name and/or logo. The provisions of this paragraph will survive termination of this Agreement.

            By submitting this form, you confirm that you have read this Agreement and that you understand and agree that your compliance with this Agreement is a condition of your participation in The Event, and i) if you are signing on behalf of yourself as an individual, you warrant and represent that you are over 18 years of age, and ii) if you are signing on behalf of an organization (including a business), that you are fully authorized to execute this Agreement on behalf of the organization.

            Are you 18 years old or older?*
            Please ask your Parent or Guardian to fill out the information below. If they are not available, please Save and Continue Later (link below) and return later to complete this form.
            Release and Consent*
            MAKER FAIRE PRODUCER: This question refers to the Release and Consent agreement question above. If you do not use the question above, then remove this one and go to Form Settings for this form and update the conditional requirements for the Submit button. DELETE THIS PARAGRAPH before making your form live.
            Make: and Maker Faire respect your privacy and will not share or sell your information.*
            Complete Make: privacy policy is located at: https://make.co/terms-and-privacy-policy/#privacy-policy
            I am the Parent and/or Legal Guardian of:*
            Sign Here*
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